Mail Merge in MS Word Class 7 MCQs
Mail Merge in MS Word – Class 7 MCQs with Answers & Explanations
Class: 7
Subject: Computer Science
Section: Word Processing (MS Word)
Topic: Mail Merge in MS Word
Board: CBSE (Based on NCERT Syllabus)
Subject: Computer Science
Section: Word Processing (MS Word)
Topic: Mail Merge in MS Word
Board: CBSE (Based on NCERT Syllabus)
1. What is Mail Merge used for?
Answer: b) Sending the same letter to many people
Mail Merge helps create multiple copies of a document (like letters) for different recipients by automatically inserting their names and addresses.
2. Mail Merge is a feature of which software?
Answer: b) MS Word
Mail Merge is an important feature of MS Word used for creating bulk documents like letters, labels, and envelopes.
3. The main document in Mail Merge contains:
Answer: b) Fixed text and merge fields
The main document has common content (fixed text) plus placeholders (merge fields) where personal data appears.
4. Which file contains recipient details?
Answer: a) Data Source
The data source stores variable data like names, addresses, and phone numbers used during merging.
5. Which of the following is a merge field?
Answer: d) All of these
Merge fields represent variable information such as Name, Address, and Date inserted from the data source.
6. Mail Merge saves:
Answer: c) Both a and b
By automating document creation, Mail Merge reduces manual typing, saving both time and effort.
7. Which tab contains Mail Merge tools?
Answer: c) Mailings
All Mail Merge commands like Start Mail Merge and Select Recipients are found under the Mailings tab.
8. Mail Merge can create:
Answer: d) All of these
MS Word allows merging for multiple document types including letters, envelopes, and labels.
9. The process of combining documents is called:
Answer: c) Merging
Merging means combining the main document with the data source to produce final personalized documents.
10. Which step comes first in Mail Merge?
Answer: b) Start Mail Merge
The first step is selecting the document type using Start Mail Merge.
11. Data source is usually arranged in:
Answer: a) Rows and Columns
Recipient data is stored like a table for easy merging.
12. Preview Results is used to:
Answer: b) See merged output
It shows how final letters will look before printing.
13. Which option selects recipients?
Answer: b) Select Recipients
Used to choose or create the data source list.
14. Mail Merge is useful for:
Answer: d) All
Any bulk document with similar format can use Mail Merge.
15. Merge fields are inserted from:
Answer: a) Insert Merge Field
This option places placeholders into the main document.
16. Final merged documents can be:
Answer: d) All
MS Word allows multiple output options.
17. Each row in data source is a:
Answer: b) Record
A record represents one recipient.
18. Each column is called:
Answer: b) Field
Fields store specific data like Name or Address.
19. Mail Merge reduces:
Answer: d) All
Automation minimizes repetitive work and mistakes.
20. Mail Merge is best described as:
Answer: c) Bulk document creation tool
It generates many personalized documents automatically.